If you use a Blackberry, I highly recommend you take a good look at a useful Blackberry software add-in, BBSmart Email Viewer. This application has one primary feature, and a hidden productivity gem as well.
Its main feature is that it properly displays images, graphics and special formatting in incoming e-mail messages. As their website explains: When you open emails using the default email program, they can be cluttered with hyperlinks, email addresses and large chunks of unreadable text. BBSmart Email Viewer transforms all this – making emails clearer, displaying images that were in the email.
In other words, it displays messages on your Blackberry much closer to the way they look in Outlook. You may be surprised how much smoother this makes your Blackberry e-mail reading experience.
In addition to its above claim to fame, it provides a fantastic feature for those who use the Tasks portion of Outlook to manage their commitments. As I discussed in a previous post, Outlook makes it easy to turn an Inbox message into a Task.
But what happens when you read a message on your Blackberry and it contains an actionable item that you want to turn into a Task? You’re out of luck – at least you were until now!
The BBSmart application adds two options to the menu of an e-mail message:
- Add as Task
- Add to Calendar
Selecting one of these options opens up a new Task or Appointment, with its Subject and Body pre-filled in from the e-mail’s information, just as Outlook does. Nice!
Being able to convert an e-mail right when you read it initially on your Blackberry, instead of having to leave it in your Inbox and then remember to convert it when you next read it in Outlook, can make a big difference in your personal productivity if you use your Blackberry a lot.
One note about BBSmart’s message formatting: by default, it displays your e-mail messages in an odd (in my opinion) Comic font with a yellow-cream background. But it’s quite configurable – so if you don’t like that look, just click the menu key in your Inbox and select “BBSmart Options”, and you can change the font and/or background (and a lot of other things as well).
P.S. No, I don’t get any financial compensation if you purchase BBSmart – I just recommend it because I find it valuable.